The Role of a Notary Public in Real Estate Transactions

Author: Motion Legal Services Limited | | Categories: Legal Services , Motion Legal Services , Notary Public , Real Estate , Toronto

Blog by Motion Legal Services Limited

Toronto’s real estate market is both dynamic and challenging, filled with significant financial commitments and complex documentation. Every transaction—whether buying, selling, refinancing, or transferring ownership—relies on the accuracy and proper execution of legal documents. As a buyer or seller, ensuring these details are meticulously handled is vital to protect your interests.

That’s where we come in. At Motion Legal Services Limited, we provide trusted Notary Public services across Toronto and the Greater Toronto Area. With over 30 years of experience in the legal field, our expert team is dedicated to ensuring your real estate documents are properly notarized, allowing you to proceed with assurance at every step of the process. Let’s explore how we can support you in your real estate journey!

What Is a Notary Public?

A Notary Public is a legal professional authorized by the government to:

  • Verify identities

  • Witness signatures

  • Administer oaths or affirmations

  • Certify copies of legal documents

Notaries ensure that the documents being signed are authentic, voluntary, and legally compliant — which is crucial in any real estate transaction.

Why Notarization Matters in Real Estate

Real estate transactions often involve:

  • Property transfer agreements

  • Mortgage documents

  • Title transfers

  • Power of attorney

  • Statutory declarations

  • Buyer/seller affidavits

These documents are legally binding and, in many cases, require notarization to be accepted by financial institutions, title insurers, or the courts.

Key Benefits of Notarization:

  • Reduces fraud by verifying identities

  • Ensures the authenticity of signatures and documents

  • Adds a layer of legal protection for all parties

  • Meets requirements for land title registration

The Notary's Role at Each Stage of a Real Estate Deal

1. Before Closing

Before the transaction is finalized, both buyers and sellers may be required to sign documents like affidavits of identity, declarations regarding residency, or lender-specific forms. These documents often need to be sworn or affirmed in front of a Notary Public.

Motion Legal Services Limited ensures these documents are notarized securely and promptly, keeping your transaction on track.

2. During the Closing Process

A Notary Public may:

  • Confirm parties are signing voluntarily and with full understanding

  • Ensure documents like mortgage agreements or property deeds are properly executed

  • Certify copies of original IDs for banks and legal firms

Our notaries work efficiently with real estate agents, lawyers, and financial institutions to ensure a smooth and timely closing.

3. After the Transaction

Post-closing, notarized documents may be required for:

  • Transferring title ownership

  • Filing paperwork with the land registry office

  • Handling post-sale legal matters

We remain available to notarize any follow-up documentation and answer questions about legal formalities.

Enhanced Security Measures: Your Property Documents Are Safe with Us

At Motion Legal Services Limited, we treat every document with the highest level of care and security. We know how sensitive real estate paperwork is — especially with identity theft and fraud on the rise.

That’s why we have enhanced security measures in place:

  • Secure document handling protocols

  • Tamper-evident notarization

  • Strict identity verification procedures

  • Confidentiality policies that protect your personal and financial data

Our commitment to document integrity ensures your real estate transaction is handled professionally from start to finish.

Mobile Notarization: Convenience Meets Compliance

We know real estate doesn’t always run on a 9-to-5 schedule. Whether you're a busy professional, a senior, or someone juggling multiple appointments, getting to a notary’s office isn’t always feasible.

That’s why we offer mobile notarization services across Toronto and the Greater Toronto Area.

Our mobile notaries can meet you:

  • At your home

  • At your office

  • At your lawyer’s office

  • At a real estate agent’s location

This flexible service is fully compliant with Ontario’s legal requirements and maintains the same high standards of security and professionalism you’d expect in a traditional office setting.

Real Estate Scenarios Where Notarization Is Essential

Here are common scenarios where our notary services come into play:

  • Mortgage Refinancing: When switching lenders, a notarized consent or identity affidavit may be required.

  • Out-of-Country Buyers or Sellers: International clients often need notarized documents for use in Canada.

  • Power of Attorney Transactions: When a relative or agent is signing on someone else’s behalf, notarization confirms the legal authority.

  • Title Transfer Between Family Members: Even within families, official notarized documentation is required.

Whatever the situation, Motion Legal Services Limited ensures every document is notarized accurately, securely, and on time.

Why Choose Motion Legal Services Limited?

As a proudly Canadian-owned legal support firm based in Toronto, Motion Legal Services Limited offers unmatched experience and service in the field of notarization and process serving.

What Sets Us Apart:

  • 30+ years of combined legal expertise

  • Deep understanding of real estate legal processes

  • Trusted by clients across Etobicoke, North York, Mississauga, Brampton, Milton, Vaughan, Markham, and the GTA

  • Mobile and in-office notarization

  • Strong focus on trust, confidentiality, and public responsibility

Our team operates with the belief that justice is a public service, and we bring that same dedication to every real estate deal we support.

Tips for Clients Before Meeting a Notary

To speed up your notarization process:

  • Bring valid government-issued ID

  • Have all pages of the document (including attachments)

  • Don’t sign anything beforehand — the notary must witness it

  • Double-check if witnesses are needed and whether they can be provided

Need clarification on what to bring? Contact us ahead of your appointment, and we’ll guide you.

Final Thoughts

In real estate, even small mistakes in documentation can lead to costly delays — or worse, failed deals. Having a Notary Public involved ensures your documents are accurate, legally compliant, and fully enforceable.

Whether you're a first-time homebuyer, seasoned investor, or legal professional, Motion Legal Services Limited is your trusted partner for real estate notarization in Toronto and beyond. With mobile services, enhanced security, and a commitment to legal excellence, we help protect your interests every step of the way.

READ MORE BLOG ARTICLES